Job Description:

Procurement Co-ordinator 

Location: Wigan
Salary: £48,000-£52,000 per annum, depending on experience
Contract: Full-time, Permanent
Start Date: Immediate

About the Company

We are a well-established principal contractor based in Wigan, specialising in high-quality commercial refurbishment, office fit-outs, interior design and construction projects across the North West.

Our portfolio spans a range of sectors, including commercial offices, healthcare, education and leisure. We pride ourselves on delivering projects to a high standard while maintaining strong client relationships, efficient project delivery and a sustainable, reliable supply chain.

The Role

We are seeking an experienced, highly organised and detail-oriented Procurement Co-ordinator to join our operational team in Wigan.

This is a key administrative position within the procurement function, supporting the smooth and efficient management of materials, equipment, plant hire and specialist subcontractor requirements across multiple live projects.

Working closely with Estimators, Quantity Surveyors, Project Managers, Site Managers, suppliers and subcontractors, you will be responsible for coordinating procurement administration from initial requisition through to order, delivery and invoice reconciliation.

The ideal candidate will have excellent organisational skills, strong attention to detail and the confidence to communicate professionally with both internal teams and external suppliers.

Key Responsibilities

Procurement Administration

• Provide comprehensive administrative support to the procurement and commercial teams.
• Process material and equipment requisitions received from project and site teams.
• Obtain, record and compare supplier quotations.
• Prepare and issue accurate Purchase Orders in accordance with approved requirements.
• Maintain accurate procurement records, including quotations, orders, suppliers and delivery information.
• Ensure procurement documentation is complete, accurate and appropriately filed.
• Maintain and update procurement systems, spreadsheets and project trackers.
• Monitor outstanding orders and proactively follow up with suppliers.

Order & Delivery Coordination

• Track purchase orders from placement through to final delivery.
• Liaise with suppliers and site teams to coordinate delivery dates and site requirements.
• Monitor outstanding and delayed deliveries and communicate updates to relevant project teams.
• Maintain accurate delivery schedules and highlight potential issues at the earliest opportunity.
• Assist with the coordination of plant hire, materials and specialist subcontractor requirements across multiple projects.
• Ensure delivery notes and supporting documentation are accurately recorded and retained.

Supplier & Subcontractor Liaison

• Maintain professional and effective communication with suppliers, manufacturers, merchants and subcontractors.
• Request quotations and confirm pricing, availability, lead times and delivery requirements.
• Maintain accurate supplier contact and account information.
• Assist with the administration and onboarding of new suppliers and subcontractors.
• Support the procurement team in maintaining strong supplier relationships.
• Escalate pricing, delivery and supply issues where appropriate.

Purchase Orders & Invoice Administration

• Raise and process Purchase Orders accurately and within required timescales.
• Check supplier invoices against Purchase Orders and delivery documentation.
• Assist the Finance team in resolving invoice discrepancies and payment queries.
• Investigate discrepancies between orders, deliveries and invoices.
• Maintain accurate records of outstanding invoices and procurement queries.
• Provide support with month-end procurement and financial administration.

Procurement Records & Reporting

• Maintain accurate procurement trackers and project records.
• Prepare regular reports covering outstanding orders, deliveries, quotations and procurement requirements.
• Assist with maintaining project procurement schedules.
• Keep supplier pricing, product information and contact details up to date.
• Ensure procurement information is accurate, current and readily accessible.
• Assist with monitoring material lead times and market price changes.
• Provide procurement information and administrative support for project and commercial meetings.

General Administration

• Provide administrative support to Estimators, Quantity Surveyors, Project Managers and Site Managers.
• Manage procurement-related correspondence and documentation.
• Assist with document control, filing and maintaining electronic records.
• Respond to internal procurement queries and provide accurate updates on order status.
• Coordinate information between site teams, suppliers, subcontractors and office-based teams.
• Provide additional administrative support to the commercial and operational departments as required.

Skills & Experience

Procurement & Construction Experience

• Previous experience in a procurement, purchasing, buying or procurement administration role.
• Experience within construction, fit-out, refurbishment or a related industry is advantageous.
• Experience processing Purchase Orders, quotations, invoices and supplier documentation.
• A good understanding of procurement processes and supply chain administration.

Organisation & Administration

• Excellent organisational skills and a high level of attention to detail.
• Ability to manage multiple projects, orders and priorities simultaneously.
• Strong record-keeping and document management skills.
• Ability to work accurately and efficiently to deadlines.
• A proactive approach to following up outstanding information, orders and deliveries.
• Strong ability to identify discrepancies and maintain accurate records.

IT & Systems

• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• Experience using procurement, purchasing, construction or ERP systems is desirable.
• Confident working with spreadsheets, databases, trackers and electronic records.
• Ability to learn new systems and processes quickly.

Communication

• Professional and confident telephone and email manner.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with suppliers, subcontractors, site teams and office-based colleagues.
• Confident following up outstanding information and resolving routine queries.
• Ability to develop positive working relationships across multiple departments.

Commercial Awareness

• Understanding of procurement processes, supplier pricing and Purchase Orders.
• Ability to review and compare quotations accurately.
• Basic understanding of construction materials and terminology.
• Strong awareness of cost, accuracy and value.

Desirable Qualifications & Experience

• Previous experience within a construction, refurbishment, fit-out or building environment.
• Experience using construction procurement or purchasing systems such as COINS, EasyBuild or similar.
• CIPS qualification or working towards CIPS.
• HNC, HND or Degree in Procurement, Construction, Business Administration or a related discipline.
• Experience dealing with construction merchants, manufacturers or specialist subcontractors.
• Full UK Driving Licence for occasional site or supplier visits.

What We Offer

• £48,000-£50,000 per annum, depending on experience.
• Full-time, permanent position.
• Company pension scheme and holiday entitlement.
• Ongoing training, professional development and career progression opportunities.
• A collaborative and professional working environment.
• The opportunity to develop your career within procurement and the wider commercial construction sector.

#INDCON